Additionally, there are amendments to our bylaws which will also be voted on this year.

We are seeking IIBA members who are affiliated with the Albany Chapter who are interested in serving.  Nomination are being accepted until May 2nd.  Candidates will be announced during our Chapter meeting on May 6th.  Please see below for a description of the positions, as well as a summary of the bylaw changes.

We will again be using electionbuddy.com to ballot all IIBA members who are affiliated with the Albany Chapter.  Voting will be from May 7th – May 16th.

Nathan Stengrevics will be coordinating nominations.  If you wish to nominate someone, including yourself, please contact him at nstengrevics@nystec.com.  

President:

The President shall be the chief executive officer for the Chapter and of the Board and shall give active direction and have control of the business and affairs of the Chapter. He or she may sign contracts or other instruments, which the Board has authorized to be executed, and shall perform all duties incident to the office of the President as may be prescribed by the Board. The President shall also serve as a member ex-officio with the right to vote on all committees.

Treasurer:

The Treasurer is responsible for and shall oversee all financial administration of the Chapter. Duties include:

· Providing monthly financial reports to the Board;

· Preparing an annual operating budget for the Chapter by July 1 of each year;

· Filing all required IIBA, New York State and federal government tax/financial filings;

· Recommending policies and procedures to govern management of Chapter finances;

· Ensuring the proper receipt of and provide receipts for moneys due and payable to the Chapter;

· Maintaining detailed financial records of all revenues and expenditures;

· Providing access to financial records to the Board when requested,

· Submitting current bank statements to the Chapter President on a monthly basis.

Vice President (VP) of Communications & Marketing:

The Vice President Communications & Marketing is responsible for the timely dissemination of information to the Chapter membership and to the general public. Duties include:

· Distributing of all Chapter meeting notices and special event information;

· Promoting the Chapter and IIBA through appropriate means, including but not limited to email, the Chapter website and social media;

· Maintaining the chapter website and social media pages;

· Chairing the Communications and Marketing Committee;

· Developing of an annual Communications & Marketing Plan;

· Providing input to the annual budget;

· Providing monthly reports to the Board; and

· Working with the other Vice Presidents and Committee chairs to support their activities.

Request to Amend the Albany Chapter Bylaws:

We have been advised by the IIBA that some of our terminology in our bylaws is out of date.  With the Harmonization process that occurred, we no longer have chapter members but instead have chapter affiliates.  The bylaws were reviewed and updated accordingly.  We also are using this opportunity to better align our bylaws with our current practices.  

Please direct questions to David Nagy at Chapter.President@albanyny.iiba.org.

Summary of changes:

• The date of the bylaws is being updated to March 3, 2025.
• Reviewed use of the term member and membership to ensure it is only referring to IIBA membership.  Where it was found to be referencing the Albany Chapter, the term affiliate was substituted.
• Details of how voting can be performed has been updated to include balloting of all Albany Chapter affiliates outside of the Annual General Meeting.  This is being done because we typically don't have quorum during our Annual General Meeting and have been using an on-line election service (electionbuddy.com) to ensure everyone is informed and has an opportunity to contribute to the decision.
• There are specific responsibilities of the Albany Chapter that must be performed.  The Bylaws are being updated to assign responsibility to the President to
  • Report to the IIBA any board membership changes due to election, resignation, and/or removal,
  • Ensure officer roles are appropriately assigned to current board members,
  • Sign the IIBA Chapter Affiliation Agreement and file it with the IIBA, and
  • File the Chapter Bylaws with the IIBA when they have been amended.

Proposed Bylaws:

View final version

View version highlighting the changes